At Contractors Back Office, we specialize in supporting contractors and construction professionals by taking the administrative burden off your plate—so you can focus on the job site and winning more work. Our virtual assistants are trained to handle every aspect of the bidding and estimating process with precision and professionalism.

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Partnering with us means more than just outsourcing tasks—it’s about gaining a reliable, knowledgeable extension of your team. We help streamline your workflows, ensure you never miss a deadline, and keep you organized when opportunities come knocking.

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Here’s how our virtual assistants can help:

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• Bid Preparation & Submission

  • Collect and organize bid documents

  • Ensure all required forms, licenses, and certifications are included

  • Submit bids to general contractors, project owners, or procurement platforms

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• Follow-Up Communication

  • Follow up with general contractors or clients after bid submission

  • Maintain consistent communication to stay top-of-mind and request feedback

  • Track response status for each bid

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• Estimate Scheduling & Coordination

  • Book on-site walkthroughs or virtual meetings with potential clients

  • Coordinate schedules between estimators and prospects

  • Send reminders and confirmations to avoid missed appointments

 

Working with a trusted virtual assistant from Contractor Back Office means you’ll never have to worry about missing a bid deadline again. Let us help you stay organized, responsive, and competitive—because every opportunity counts.