At Contractors Back Office, we provide virtual assistant services designed specifically for contractors and trades professionals. Whether you’re juggling multiple job sites or trying to keep track of suppliers and client details, we help you streamline your operations and manage the behind-the-scenes work—so you can focus on getting the job done.

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With the right support, your CRM software becomes a powerful tool—not a daily headache. Our trained virtual assistants will help you keep everything organized, updated, and running smoothly.

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Here’s how we can help:

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• Job Scheduling & Coordination

  • Schedule new jobs based on your availability and crew capacity

  • Send confirmations and reminders to clients and team members

  • Coordinate subcontractors, deliveries, and inspections

  • Manage calendar changes, cancellations, or rescheduling as needed

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• Material Ordering & Procurement

  • Place orders with vendors or suppliers based on your job requirements

  • Track order statuses and delivery timelines

  • Compare pricing, availability, and lead times across multiple suppliers

  • Maintain a materials log for each job for accurate job costing

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• CRM Software Management

  • Input and update client information, job details, and notes

  • Track project progress and status within your system

  • Set up automations for follow-ups, reminders, or recurring tasks

  • Generate reports and export data for review or planning

 

Working with Contractors Back Office means gaining a partner who understands the fast-paced nature of your business and knows how to keep your CRM and scheduling systems running like clockwork. Let us help you stay on top of your workload, impress your clients, and grow your business without the administrative overwhelm.