Managing expenses can be one of the most time-consuming and tedious parts of running a contracting business—but it’s also one of the most important. At Contractors Back Office, we help you stay organized, accurate, and audit-ready by keeping your expense records clean and up to date. Our virtual assistants are trained in expense tracking, categorization, and bookkeeping support, so nothing slips through the cracks.

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Working with a trusted partner to handle your expenses means more clarity, fewer surprises, and better financial decisions for your business.

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Here’s how our virtual assistants can support your expense management:

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• Expense Entry & Tracking

  • Log daily, weekly, or monthly expenses from receipts, credit cards, and bank accounts

  • Track spending by job, client, or department

  • Maintain detailed records for accurate job costing and profitability

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• Expense Classification

  • Categorize expenses according to your chart of accounts (materials, tools, labor, subcontractors, etc.)

  • Ensure consistency in labeling for easy reporting and tax prep

  • Tag reimbursable or billable expenses where applicable

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At Contractors Back Office, we take the headache out of expense management so you can focus on growing your business. With organized records and clear insights, you’ll always know where your money’s going—and how to make it work better for you.